Program Assistant

Location: 
Waterbury, CT
Application Deadline: 
Sunday, March 24, 2024
Employment Type: 
Full-time
Job Type: 

Position:        Program Assistant

Reports to:    Vice President of Community Impact

Who we are

Established in 1923, Connecticut Community Foundation was created by and for the people of Greater Waterbury and the Litchfield Hills and envisions an equitable, inclusive, just, and vibrant community where all residents have what they need to thrive.  Serving a 21-town region, the Foundation provides leadership in addressing the community’s critical issues, strengthens local nonprofit organizations through grants and technical assistance programs, and works with individuals, families, nonprofit organizations, and corporations to administer more than 600 charitable funds.

Values

The Foundation strives to be open, strategic, and fair as we seek to demonstrate integrity and commitment for the long term. We aim to be a welcoming partner that works to meet community needs by effectively transforming ideals into action. Values the Foundation embraces and practices include:

• Equity, Diversity and Inclusion. We welcome, invite, and commit resources toward the participation and well-being of all in our community.
• Integrity and Transparency. We hold ourselves to high standards of ethics, service, stewardship, and accountability to our donors, partners, and community.
• Courage and Purpose. We set ambitious goals, forge connections, and collaborate to address our community’s needs.
• Thoughtful Leadership. We listen, learn, and evolve along with our community.

What you’ll do

As the Program Assistant you will be a member of the Program Team and provide essential administrative support to them.  You will report to the Vice President of Community Impact.   Core job responsibilities include database management, office and grant administrative support, and support to grantees as directed by the Vice President of Community Impact.  As part of the Program Team, your work will reflect our trust-based philanthropy philosophy, which focuses on simplifying and streamlining the grantmaking process for applicants, doing due diligence before engaging with potential grantees, and practicing open and honest communication with nonprofits.

You will be responsible for the following:

  • Data maintenance and reporting: accurately inputting, tracking, and reporting on information in the Foundation’s grantmaking and CRM data systems
  • Processing all aspects of grant request cycle from public inquiries, applications, grantmaking committee packets, decision letters, confirmation of acceptances, payments, reporting
  • Processing scholarship requests and disbursements
  • Drafting and disseminating minutes from internal and external meetings and convenings
  • Processing payment and budget management requests for Waterbury BRASS program
  • Scheduling interim report meetings for Program Officers with grantees
  • Providing administrative support and coordination of specific tasks as assigned by Vice President for Community Impact for ongoing or time-limited projects
  • Routing Foundation mail and maintaining mail room along with other Foundation administrative personnel
  • Answering general Foundation phone/voicemail along with other Foundation administrative personnel
  • Office equipment maintenance and associated accounts such as copier/fax, postage, shredder
  • Other duties as assigned

Who we are looking for

  • A highly organized individual with a strong understanding and expertise in both computer and office systems;
  • A preference for working collaboratively within and across teams;
  • A commitment to valuing diversity, equity and inclusion in the workplace and with external partners and stakeholders;
  • An energetic, positive and flexible attitude; and
  • A drive to learn.

Knowledge and skills required

  • A minimum of 2-3 years of solid administrative experience providing support and working on a team.
  • Ability to balance competing priorities while maintaining a high level of accuracy with great attention to detail.
  • Works well under minimal supervision by critical thinking, problem resolution, anticipating needs, taking initiative, ensuring successful project completion, and task tracking for timely delivery.
  • Ease in producing quality work in a high-production environment.
  • Motivated, disciplined, and comfortable working both independently and collaboratively in a high-volume environment with multiple overlapping timelines.
  • Flexibility, adaptability, and curiosity with the ability to anticipate and solve problems proactively.
  • Ability to effectively communicate both verbally and in writing.
  • Creates positive, long-term working relationships and elevates them by demonstrating a commitment to customer service, tact, dependability, diplomacy, and flexibility.
  • Undergraduate degree or combination of work experience and education preferred.
  • Requires strong computer skills specifically in Microsoft applications (Word, Excel, Outlook, PowerPoint, SharePoint) and database applications.
  • Experience working in non-profit and/or philanthropy a plus.
  • Spanish language proficiency a plus.

Location, salary and benefits

This is a full-time hybrid position. Employees are expected to work from Connecticut Community Foundation’s office in Waterbury, CT two days/week. The salary range for this position is $47,500 – $57,500.   Benefits include:

  • Dental Insurance
  • Disability Insurance
  • Employee Assistance Program
  • Flexible Spending Account
  • Health Insurance
  • Life Insurance
  • Paid Time Off
  • Parental Leave
  • Retirement Plan with matching
  • Tuition Reimbursement

Additionally, we offer a team-oriented work environment, and opportunities to build skills, make creative contributions and develop professionally.

Connecticut Community Foundation is an equal opportunity employer and is strongly committed to building and maintaining a diverse and inclusive community. We encourage people of all backgrounds—including people of all races, sexual identities, abilities and ages—to apply.

To apply, send a 1) your resume and 2) a cover letter that explains your interest in this position to Barbara Ryer, Director of Finance and Administration, at jobs@conncf.org.