Job Post: Database Administrator - Archdiocese of Hartford

Tuesday, July 10, 2018


HARTFORD, CT -- The Archdiocese of Hartford is seeking a Database Administrator to manage the Development office's newly developed Access database sytem. 


The Database Administrator is responsible for managing the Development Office’s newly established Access Database system including all aspects of the database.  It is the responsibility of the position to provide accurate mailing lists to vendors for mailings, in addition to updating the database with information of pledge processing provided by outside vendors.  In addition, the Database Administrator makes independent decisions (within the scope of the position) and is involved with new and varied work situations.  

Essential Functions:

  • Manage the Access Database for the Archdiocese of Hartford
  • Manage the gift processing and pledge redemption process for fundraising campaigns and the annual giving program, including serving as a liaison to third party vendors
  • Oversee the entry of donor records and existing donor files and Archdiocesan parishes 
  • Lead augmentation and clean-up of existing data sources prior to Access entry and ensure constituent data is fresh, current, and as enhanced as possible to ensure the most effective use of all the information available
  • Liaison with the Archdiocese of Hartford offices (IT, Finance, etc.), parishes, and vendors to define and document information requirements and drive the development of the business processes and workflows
  • Implement and manage the business and technical processes and workflows associated with the Access database system; additionally, manage all business solutions including database maintenance, training, user adoption, and customization
  • Oversee the fundraising system that supports programmatic operations and the organizational mission
  • Identify and resolve systems-related conflicts
  • Provide status on systems to leaders and other stakeholders, as assigned
  • Produce donation, transaction and financial reports, as requested
  • Conduct annual situational assessments; interpret constituent data using guiding analysis and segmentation efforts; and work collaboratively with other members of the organization to develop strategies for leveraging constituent data to advance the work of the organization
  • Ensure the accuracy and integrity of the data, including input and output, technology management, and end-user training and support
  • Oversee budgets, progress, deadlines, goals and objectives related to the Database management
  • Support parish data and business administrators as necessary, this includes database updating as supplied by the various parish offices
  • Performs other duties and assumes other responsibilities, as assigned

Administrative Responsibilities:

  • Maintain good working relationships and effective communications among internal and external personnel
  • Ability to work closely with the senior management staff
  • Attend all staff and committee meetings, as necessary

Educational Requirements:

  • Bachelor’s Degree in a related field, is preferred
  • Mastery knowledge of Access database platform
  • Basic Knowledge of Raiser’s Edge 

Skills, Knowledge and/or Abilities:

  • Project oversight experience is required
  • Strong familiarity or experience with the workings of a nonprofit organization; including nonprofit advocacy, fundraising, and communicating donor programs.
  • Strong organizational and time management skills
  • Excellent written and verbal skills.
  • Proven ability to work in a team environment and lead virtual teams
  • Proficiency in personal computer utilizing Microsoft applications as well as database fund-raising software
  • Ability to perform outlined tasks with minimal supervision
  • Ability to prioritize projects
  • Must be self-motivated
  • Knowledge of accounting principles as related to find-raising practices 
  • Excellent interpersonal communication skills
  • Excellent writing skills
  • Ability to present oneself professionally
  • Good organizational skills
  • Good record-keeping skills
  • Ability to meet deadlines
  • Ability to maintain confidentiality
  • Ability to adapt to changes in routine or schedule
  • Must possess excellent analytical skills

Special Requirements:

  • Good appreciation and understanding of the Roman Catholic Church
  • Ability to learn quickly and must deal with concepts and complexity comfortably
  • Ability to be creative and effective in problem solving
  • Capable of performing a variety of duties, often changing from one task to another without loss of efficiency or composure
  • Ability to accept responsibility for the direction control or planning of an activity
  • Ability to make evaluations and decisions based on sensory and judgmental criteria or measurable and verifiable criteria
  • Effectively communicate with people of all socioeconomic backgrounds
  • Establish and maintain effective working relationships

Licenses, Certifications, and/or Registrations:

Valid CT Driver’s license with good driving record

Physical Requirements/Environmental Conditions:

  • Requires prolonged standing, walking and/or sitting
  • Requires physical exertion to manually move, life, carry, pull or push objects or materials up to 35 pounds
  • May require occasional stooping, bending and reaching
  • Will work in an office setting with office machines

Working Environment:

Weekend and evening hours may be required

Application Information

The salary for the position will be $60,000, with a full benefits package.  The position will be located at the Pastoral Center located at 467 Bloomfield Avenue in Bloomfield, CT 06002.

To apply, please send a letter of interest and a resume to Karen Kean at the address above or email Karen Kean at

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