Job Post: Program Assistant - Leon Lowenstein Foundation

Wednesday, December 5, 2018

LEON LOWENSTEIN FOUNDATION 

NEW HAVEN, CT -- The Leon Lowenstein Foundation is seeking a Program Assistant to support the Executive Director to ensure the smooth and efficient running of the office and grantmaking process.


Background
The Leon Lowenstein Foundation, founded in 1941, is based in New Haven, CT and supports a wide range of projects nationwide.  Program areas include education, health and the environment with a particular interest in innovative and scale-able projects.  The Foundation’s mission statement: “We seek to support organizations that provide transformational solutions to some of our most challenging issues in order to leave the world a better place for future generations.”
The Program Assistant will work primarily to support the Executive Director to ensure the smooth and efficient running of the office and grantmaking process.  The ideal candidate will write well, focus on accuracy and detail, and have a strong ability to take the initiative in completing tasks in a time-sensitive and high-quality manner.  The Program Assistant will report to the Executive Director and is part of a small, collaborative and fast-paced team.  

Responsibilities 

  • Manage critical elements of the grantmaking process including processing of grant proposals; tracking of payments; and recordkeeping and review of grantee reports
  • Assist with research and due diligence related to each of the foundation’s grantmaking areas
  • Manage the on-line grant submission process through Foundant including requests for proposals; grant applications; screening of completed application packages; and providing the grant application packages to staff and Trustees as needed
  • Schedule and assist with preparation for Board meetings; working with the Executive Director, provide briefing materials in advance of meetings
  • As needed, answer main Foundation phone line and respond to email inquiries
  • Ensure smooth office management including sorting daily mail; scanning of paper documents when needed; maintenance of digital and paper files; scheduling meetings.
  • Working with the foundation’s bookkeeper, assist in processing of invoices and grant payments; and the collection of materials and other information pertinent to the annual audit

Qualifications

  • Bachelor’s Degree
  • Excellent oral and written communications skills; ability to manage communications tactfully and professionally with high attention to detail and accuracy
  • Demonstrated proficiency utilizing online information resources and data tools for information retrieval and data entry; experience undertaking Internet-based research.
  • Detailed knowledge of and demonstrated proficiency in the use of Microsoft Office and Google productivity applications, including Microsoft Outlook, Word, Excel, PowerPoint and Google Drive, Sheets, Docs, and Slides
  • Previous office management/administrative/foundation experience a plus but not required
  • A strong team player with a diplomatic, professional manner
  • Commitment to the Foundation’s mission, and support for the non-profit sector

Application Instructions:
Please email resume and cover letter including at least two references (with contact information) to: jobs@lowensteinfdn.org
The Leon Lowenstein Foundation is an equal opportunity employer.
Start Date: Jan. 2, 2019 or soon thereafter
 

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