Job Post: Program Assistant - Tauck Family Foundation

Tuesday, March 16, 2021

Our mission is to invest in organizations and initiatives that equip the children of Bridgeport, Connecticut with the necessary social and emotional skills to thrive academically and in life.

Our vision is for children in Bridgeport, Connecticut to be empowered and successful in their education and reach their full potential.

Our theory of change is to invest long-term in a select number of organizations and initiatives that support the holistic development of Bridgeport’s children. We strengthen our non-profit investees’ capacity to improve learning environments and foster the social and emotional skills in children that contribute to well- being and academic success. Our approach includes multi-year general operating support, targeted capacity building support, collaborative partnerships, and knowledge building and sharing.

Our values guide and permeate throughout the work of the Foundation. We believe in...

  • ensuring a sense of purpose in all that we do;
  • generosity, service, giving back, and empathy;
  • hard work and personal responsibility;
  • humility and awareness that we do not have all the answers;
  • a commitment to excellence with a lens toward continuous learning and improvement;
  • a willingness to try new things, learn from mistakes, and innovate; and
  • trust, honesty, transparency, and integrity.

Our commitment to racial equity includes approaching our mission’s work with humility and respect; engaging with and listening to Bridgeport students, families, and community members to better understand their lived experiences; including and elevating the voices of those most impacted by structural oppression and racism; and seeking to be actively anti-racist in all facets of our work, both internally and externally. We will continue to invest in efforts that support diversity, equity, and inclusion; restorative practices; and family and community engagement to promote anti-racism in education. We will look within our own organization to educate ourselves, better understand and address our privilege, have uncomfortable conversations, and simply do better. We stand in solidarity with the Black community, all communities of color, our partners in Bridgeport, and those around the country standing up for justice and equity.

The Foundation has five investees, a small professional staff, and a Board of Directors that represents three generations of the Tauck family. For more information, please visit our website at www.tauckfamilyfoundation.org.

POSITION SUMMARY

Reporting to the Executive Director, the Program Assistant provides administrative, financial management, programmatic, and grantmaking support and implements the Foundation’s communications strategy. This individual is an integral part of a highly motivated and goal-oriented team of three. The ideal candidate is an organized, reliable, detail-oriented, emotionally intelligent professional who shares our commitment to the Foundation’s mission. Effective written and verbal communication is a critical competency.

RESPONSIBILITIES

Administration and Operations – 25%

  • Lead all aspects of the Foundation’s day-to-day operations, including scheduling and coordinating meetings, making travel arrangements, filing, purchasing office supplies, managing vendor relationships, and liaising with hosted facilities.
  • Manage information technology with the support of vendors and in-house support team.
  • Conduct tactical human resource activities and provide administrative support on consultant contracts/statements of work.
  • Maintain and regularly update Foundation contact lists.
  • Carry out other administrative duties and special projects, as requested.

Financial Management and Compliance – 25%

  • Using QuickBooks, prepare checks and manage accounts payable (including grants), cash flow, and expense information, as well as reports.
  • Manage credit card reconciliations, reimbursements, and external vendor and consultant contracts.
  • Support the preparation of materials needed for tax returns, including 1099s, and assist with developing the annual budget and quarterly financial statements.
  • Assist with annual review and renewal of insurance policies.
  • Ensure the Foundation’s organizational policies and procedures are implemented in complianc with financial, legal, and other regulatory requirements.

Grantmaking, Knowledge Building and Sharing, and Events – 20%

  • Work closely with the Program Officer to implement the Foundation’s social investing and knowledge building and sharing strategy and activities, as requested.
  • Prepare outgoing grant letters and manage incoming grant requests and acknowledgements.
  • Support the distribution, filings, and reporting of all grants and social investments.
  • Organize Foundation and investee-related community events.
  • Provide administrative and logistical support for investee and consultant meetings, site visits, and cohort meetings.

Communications – 20%

  • Serve as the point person for Foundation communications including website updates; managing content on social media platforms; monitoring websites and social media platforms of investee and community partners; and staying informed on issues relevant to the Foundation’s work.
  • Support the Communications Committee in gathering content and materials for newsletters, emails, etc.
  • Represent the Foundation at meetings, events, conferences, and workshops.
  • Establish and build professional relationships with Foundation partners and key stakeholders.

Governance and Board Support – 10%

  • Support all Board meetings, including scheduling, logistics, site visits, preparing minutes, proofreading quarterly reports and materials, and regularly updating corporate binder.
  • Assist and/or participate on Board committees, as requested.

QUALIFICATIONS

  • Commitment to the mission of the Tauck Family Foundation, including demonstrated interest in education and social and emotional learning.
  • Strong social, emotional, and interpersonal skills; other core competencies: takes initiative, strong written and verbal communication skills, highly organized, extremely detail-oriented, and ability to work productively and proactively both independently and as part of a small team.
  • Familiarity with the non-profit, philanthropy, education, and/or social investing fields preferred.
  • Fluency with the Microsoft suite of products (Word, Outlook, Excel, PowerPoint, and Publisher).
  • Strong communications background: experience with digital communication platforms and social media channels is required; graphic design skills and familiarity with WordPress a plus.
  • Excellent project management skills: ability to work on multiple projects to completion, adjust quickly to shifting priorities, manage time effectively, meet deadlines, and exercise sound judgment and flexibility.
  • Strong financial acumen, including ability to create and track project and event budgets; financial management experience, including using QuickBooks preferred.
  • Experience in the Bridgeport, Connecticut community preferred.
  • Valid driver’s license and ability to travel throughout Connecticut required.

HOURS and COMPENSATION

The Program Assistant is a full-time position, located in Wilton, Connecticut. However, staff are working from home through at least August 2021 due to the Covid-19 pandemic. The responsibilities of the position will require the Program Assistant to work at least four evenings and one Saturday per year in support of Foundation Board meetings. The salary range is $50,000-$55,000 per year, commensurate with experience and/or education. This position is eligible for benefits, including 401k retirement plan, short-term disability insurance, individual health insurance, and professional development opportunities.

HOW TO APPLY

Applicants should submit a resume and cover letter that references their experience in relation to the qualifications listed in the job description, why the applicant is interested in the position, and how the applicant heard about this posting. Preferred start date is May/June 2021. Also, please note that finalists will be subject to background and reference checks, a writing assignment, and a virtual in-person interview. No telephone inquiries, please.

Applicants should submit a resume and cover letter to Mirellise Vazquez, Executive Director, at info@tauckfoundation.org by April 16, 2021. Incomplete applications will not be considered.

Candidates of color and of all backgrounds are strongly encouraged to apply. Tauck Family Foundation is an equal opportunity employer and committed to building a diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status.

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